1. Authorized Users

   The resources of the Library are open to the following, subject to rules and regulations governing their use:

   1. All bona-fide members of the Catanduanes State University (students, faculty and employees)
   2. CatSU alumni
   3. Non-CatSU and other researchers
2. Library Card

   The Library Identification card is a basic requirement for the use of the library information resources and its facilities. The NO LIBRARY CARD, NO ENTRY policy is strictly enforced. The Library Card is presented upon entry and every time a book or material is borrowed and is non-transferrable.

   I. Application for Library Card
   1. CatSU Students
      1. New students (freshmen and transferees) applying for a Library Card shall be required to:
         1. Present Certificate of Enrolment (COE) for the current semester;
         2. Fill out the Application Form of Student’s Library Card (Annex A);
         3. Submit two (2) copies of recent 1x1 ID picture; and,
         4. Pay P100.00 Library Card fee to the Cashiering Office.
      2. Old Students with Library Cards shall be required to:
         1. Present Certificate of Enrolment (COE) for the current semester;
         2. Have the Library Card validated by the Librarian.

         The detailed procedure is included in the Issuance of Library Card Work Instruction (Annex E).

   2. CatSU Faculty and Employee

      Faculty and employees of the CatSU are required to fill up the Library System Registration Form for Faculty/Employee (Annex B) before using the library information resources and facilities.

   3. CatSU alumni

      Alumni of the CatSU are allowed to use the library services upon presentation of the Alumni Identification Card duly signed by the CatSU Alumni and Placement Officer.

   4. Non-CatSU and Other researchers

      Other researchers may use the library resources within the library premises subject to the following conditions:

      1. Present to the Librarian an official request together with a certification from the Librarian/Dean/School head as to the need for such service.
      2. Seek approval from the University Librarian.
      3. Pay the library service fee of P100.00/day at the Cashier’s Office.
      4. Present approved request together with the Official Receipt to the University Librarian.
      5. Fill out the Library System Registration Form for Outside Researcher (Annex C).
   II. Misuse of Library Cards

   This pertains to the lending of library card to other users, and substituting pictures other than the legitimate card holder.
   
   In cases where students misuse their library cards, the following penalties will be imposed:

   1. First Offense: Written Warning
   2. Second Offense: Suspension of library privileges for 1 month
   3. Third Offense: Suspension of Library privileges for one semester
   III. Loss of Library Card
   1. Lost card should be reported to the librarian anytime during library hours
   2. A replacement card shall be issued only upon presentation of Affidavit of Loss, official receipt as proof of payment of P100.00 library card fee and submission of 1 copy of 1x1 recent ID picture.
   IV. Mutilated and Expired Library Card
   1. Mutilated and expired library card should be surrendered to the Library for replacement.
   2. A replacement card will be issued upon presentation of Official Receipt for payment of P100.00 library card fee and submission of 1 copy of 1x1 recent ID picture.


3. Borrowing Privileges
   
   1. CatSU Students. CatSU students are allowed to borrow a maximum of three (3) books at a time to be used inside the library premises.
   2. CatSU Faculty and Employees. Faculty members and employees are allowed to borrow a maximum of two (2) books at a time for a period not exceeding three days. Re-borrowing may be allowed only upon return of previously borrowed books.
   3. CatSU Alumni, Non-CatSU and other researchers. CatSU Alumni, non-CatSU and other researchers may avail of the library services and facilities inside the library premises only.


4. Use of Library Information Resources
   1. Circulation: General Rules
      1. Reference books such as dictionaries, encyclopedias, directories and similar materials which are designed for quick consultations for specific information shall not to be taken out of the library or for overnight use.
      2. Reserve books are information resources with limited copies identified in heavy demand during each semester, and books that are required readings by faculty members in their classes. These books (maximum of two at a time) may be borrowed for:
         1. two (2) hours only within the library and can be renewed for another hour if not requested by other users
         2. overnight use not earlier than 4:00 o’clock in the afternoon and to be returned not later than 9:00 o’clock in the morning the following class day
   2. General circulation books may be borrowed and returned anytime during the library hour for one (1) day, and can be re-borrowed for another day unless needed by other students. Three books can be borrowed at a time.
   3. Theses and dissertations, periodicals, vertical files, and audiovisual and archive materials are to be used inside the library only.
   4. One (1) fiction book may be borrowed for one (1) week.
   5. Books and periodicals borrowed from the library should not be passed on to another person.
   6. On no account may a student, faculty, employee, or researcher take out a book from the library without the librarian’s permission.

   The procedure in borrowing and returning of library materials is detailed in the Work Instruction for Circulation Service (Annex H).

5. Renewing/Returning Books and Other Library Materials
   1. Books should be renewed or returned on time at the counter.
   2. Renewal of book borrowed is allowed except when the material is needed by other legitimate library users, or when it is overdue.
   3. Any book/material borrowed is subject to recall anytime whenever necessary.
   4. All overdue books should be returned immediately upon recall.
6. Fines and Penalties
   1. Overdue books
      1. A fine of P50.00 per day including Saturdays, Sundays and holidays where applicable.
      2. Payment of fines for overdue books shall be paid at the Cashier’s Office. The official receipt shall be presented to the Librarian.
   2. Lost Books
      1. Lost books and library materials must be reported immediately.
      2. Library materials lost by users which are no longer available in the market shall be subjected to replacement cost, which will include current cost plus 10% for processing cost. (COA Circular No. 77-42b dated January 3, 1997).
      3. Lost books shall be replaced by similar or allied book of latest edition.

1. Library Personnel
   1. Maintain proper behavior inside the library with high respect and good relationship with the library users, peers and superiors.
   2. Observe punctuality and use official time effectively and honestly.
   3. Take charge and be responsible for the proper use and upkeep of library facilities and equipment.
   4. Provide polite, fair and efficient service.
   5. Call the attention of anyone causing disturbance inside the library.
2. Library Users
   1. The library adopts an “open-shelf system”. Inspection of users’ things before exit is a part of the normal procedure in the library.
   2. Bags, folders, etc. should be deposited at the baggage counter.
   3. Cell phones and the like should be in a silent mode upon entering the library.
   4. Silence must be observed. Idle conversations and other unnecessary noise must be avoided.
   5. Eating, smoking and sleeping are strictly prohibited inside the library.
   6. Plugging of electronic devices and laptops in the sockets is prohibited.
   7. The library must be kept clean at all times. Littering should be avoided. Waste paper and scraps should be placed into trashcans or bins available or kept for later disposal.
   8. Newspapers and magazines should be returned to their proper places.
   9. Books and other materials should be handled with care. Writing in the books and tearing pages are strictly prohibited.
   10. Catalog trays should be returned to their proper places after use.
   11. Catalog cards should not be pulled out of the trays.
   12. Chairs should be pushed back slowly under the table before leaving the library.
   13. Violation of any of the policies and procedures of the library shall be reported to the Office of Student Support Services for proper disposition and recording.

As provided under Article III (Student Conduct and Discipline) of the CSU Handbook: “Students shall be held responsible when using school facilities and equipment” (Section 1.4).

Under Specific Misconduct (Section 3.1), vandalism is considered a major University offense. This includes such acts of “writing, or drawing on walls and pieces of furniture; breaking of glass windows, showcases, cabinets, electrical device, destroying tables and chairs, tools and other school facilities” (Section 3.1, No. 9). Vandalism shall not be limited to these acts but may also include such offenses as tearing off, mutilating or defacing library books, magazines and periodicals.

Likewise, “Stealing of any University property” (Section 3.1, No. 10) is a major University offense. Any student who shall willfully, maliciously or wantonly tear, deface, mutilate, destroy any book, pamphlet, periodicals, manuscript, map, chart, engraving, print and picture or any property of the University Library and who shall take and carry away with intent to convert to his own use the aforementioned library materials shall be subject to disciplinary action by the Student Disciplinary Tribunal or be required to pay its acquisition cost based on the provision on fines and penalties as appearing in the Library manual.

Furthermore, “Disturbing the peace and order of the University” is a minor University offense.

The above acts shall be treated according to the provisions cited in the CSU Student Handbook.

The OPAC is a software which may be used for searching all library materials, for book reservations and for viewing claims and overdue fines, subject to the following:

1. Policies:
   1. Access service shall be on a first come, first served basis.
   2. Each user shall be allowed a maximum of fifteen (15) minutes which may be extended if no one else is waiting.
   3. One (1) unit, one (1) user policy shall be observed. However, by mutual consent, two (2) users may share one (1) unit provided their behavior or conversation does not disturb others.
   4. Altering of PC CMOS/PC settings, browser and network configuration is strictly prohibited.
2. Procedures
   1. Searching Library Materials
      1. Type the word/phrase (e.g. title of books, author, or subject) you want to search then press the appropriate button. All entries that match the search will be displayed on the window.
      2. Click the entry which closely matches your search.
      3. To view other items, click the scroll up or down buttons.
   2. Book Reservation
      1. From the list of books displayed on the window, select the title of the book you want to reserve.
      2. Click the HOLD IT! button after which the Hold Request page opens. Click your option.
      3. Click the SAVE button.
   3. Canceling Book Reservation
      1. Click the HOLDS tab/menu.
      2. Select the item you want to remove.
      3. Click the REMOVE or REMOVE ALL button.
   4. Viewing Overdue Fines
      1. Click the MyInfo menu wherein your patron status will appear.

1. Policies
   1. The audio-visual equipment and facilities may be used by University personnel and faculty members for instructional and other school related activities.
   2. Audio-visual equipment and facilities may be used for other purpose subject to prior approval of the SUC President III.
   3. Agencies/Institutions/Organizations outside of the CSU may avail of the audio-visual services subject to prior approval of the SUC President III.
   4. Operation/Handling of audio-visual equipment shall be the responsibility of the Audiovisual technicians.
   5. The Audio-visual Room and Little Theater shall not be used for fund raising purposes.
2. Application
   1. Application for the use of audio-visual and little theater equipment and facilities shall be made by filling out the Application for Use of Audio-visual Equipment and Facilities Form (Annex D) which may be obtained from the College Librarian.
   2. Submission of accomplished request form is required at least three (3) days prior to the conduct of the activity.
   3. Non-CSU users shall be charged fees for the occupancy, electricity consumption and use of audiovisual equipment at the Little Theater and Audiovisual Room. Fees shall be paid at the Cashiering Services.
3. Cancellation/Postponement
   1. Should the applicant cancel his application or otherwise change either the purpose for which the application is filed or any of the specifications previously written, the applicant shall do so not later than two (2) days before the date of the proposed activity.
   2. Notice of postponement or cancellation should be forwarded to the College Librarian.
4. Preliminary Preparation

   All films, slides, tapes and other instructional materials not owned by the library which shall be used for viewing should first be submitted/ shown to the Multi Media Specialists for preliminary preparation/viewing at least two (2) days before the activity.

5. Faculty/Adviser’s Presence

   The faculty member in-charge, the adviser or person who acts as such, shall be personally present in the premise during the activity.

6. Cost

   Cost, if any, shall be charged against the applicant.

7. Revocation of Permit

   The University Library reserves the right to cancel or revoke a permit granted in case of misrepresentation and/or violation of any rules and regulations herein specified.